Section E - Personnel

INTRODUCTION

The Board of Trustees recognizes that employees are the Division’s most significant and valuable resource. In order to attract and retain employees who can support the Division’s mission, vision and goals, the Division will ensure that policies are in place to provide a safe, caring and respectful workplace, to compensate staff fairly and appropriately, to provide staff with excellent benefits and to supervise, evaluate and hold them accountable.

The Personnel section includes all of the policies related to hiring, compensation and conditions of employment for teaching and support staff. Where provisions regarding terms and conditions of employment are covered in a collective agreement, the collective agreement shall apply.

Personnel is divided into five subsections:

E.1 Employment

This subsection provides policies on recruitment and appointment, conditions of employment, records and acknowledgement and resignation/termination.

E.2 Compensation

The compensation subsection outlines compensation, benefits and allowances provided to employees.

E.3 Leaves

Leaves, such as maternity leave, compassionate care leave, and sick leave are covered in this subsection.

E.4 Supervision and Evaluation

This subsection includes policies on supervision, evaluation, merit increases and professional learning.

E.5 Respectful Workplaces

The intent of the policies in this subsection is to provide safe and respectful workplaces. Included are policies on grievances, workplace harassment and progressive discipline.

Please note that definitions of position classifications referred to in this section are defined in the glossary following this introduction.

September 1, 2009

CLASSIFICATION GLOSSARY

Classification of Employees

There shall be five classifications of employees in Frontier School Division. They are permanent full-time, permanent part-time, temporary or term, casual, summer student. In addition the Division, at times, hires independent contractors. Definitions follow.

1. Permanent Full-time Employees

Permanent full-time employees are employed on a permanent and continuous basis of an indefinite duration. Permanent employees may be full-time or part-time.

2. Permanent Part-time Employees

Permanent part-time employees are employed on a permanent basis of an indefinite duration but their normal work schedules result in daily, weekly or monthly hours of work which are less than the normal hours of work established by the Division for the position.

3. Temporary or Term Employees

Temporary or term employees are employed on a continuous full-time or part-time basis for a contractually limited period of time. This may include:

i) “Leave Replacement” in which the person is employed to replace an employee who is on leave. The employment has a fixed end date.

ii) “D-grant” projects or other projects in which the person is employed for the duration of a project or as provided under special funding arrangements. The employment has a fixed end date.

Temporary or term employees shall not be used to circumvent the establishment of permanent positions.

Employees in temporary positions, who are employed for a period of continuous employment in the same position in excess of twenty-four (24) months, become permanent employees. The exception to this is to those covering the duties of an absent permanent employee who is expected to return to work or to employees in project positions.

4. Casual Employees

Casual employees are employed in non-permanent positions on an irregular and unscheduled basis. This may include employment on a call-in basis, or on an overload basis as workload dictates.

Casual employees shall not be used on a continuing regular basis to fill temporary/term, permanent part-time, or permanent positions.

Casual employees shall not be used to circumvent the establishment of temporary/term, permanent part-time, or permanent positions.

Casual employee appointments shall not exceed a period of one school year; however, casual employee appointments may be renewed for subsequent years.

5. Summer Students

Summer students include persons who:

i) are attending school full-time to be eligible for employment during the school year, and
ii) will be returning to school full time in the fall.

In accordance with The Employment Standards Code, prior to employment of students under 16 years of age, work permits and the consent of their parent(s) and their principal are required.

6. Independent Contractor (Contract for Services)

At times, services are provided to Frontier School Division under arrangements other than employee appointments under the classifications noted above. Subject to statutory obligations and collective bargaining agreements, Frontier School Division may contract for services with an independent contractor carrying on business as an individual or as a company. When it is determined that the services will be provided under a contract for services, a Contract for Services Agreement is required. Contract for Services Agreements are approved by the Chief Superintendent.

The Director, Human Resources must be consulted for guidance with respect to Contract for Services and issues relating to statutory obligations, the collective agreements or employment relationships.

TABLE OF CONTENTS

E.1 EMPLOYMENT

Recruitment and Appointment

E.1.A	Equal Opportunity for Employment
E.1.B	Recruitment of Personnel
E.1.B-R	Recruitment of Personnel Regulation
E.1.C	Program for the Education of Native Teachers (P.E.N.T.)
E.1.C-R	Program for the Education of Native Teachers (P.E.N.T.) Regulation
E.1.C-EX1	P.E.N.T. Student Teacher Agreement Exhibit
E.1.D	Criminal Record Checks (CRC) and Child Abuse Registry Checks (CARC)
E.1.D-R	Criminal Record Checks (CRC) and Child Abuse Registry Checks (CARC) Regulation
E.1.D-EX1	Record Checks Forms Exhibits (6)
E.1.E	Conflict of Interest
E.1.E-R	Conflict of Interest Regulation
E.1.F	Probationary Period – Support Staff
E.1.F-R	Probationary Period – Support Staff Regulation

Conditions of Employment

E.1.G	Medical Fitness
E.1.G-R	Medical Fitness Regulation
E.1.G-EX1	Medical Fitness – Authorization by Employee Exhibit
E.1.G-EX2	Medical Fitness– Medical Practitioner’s Report Exhibit
E.1.H	Use of Information and Communication Technology – Personnel
E.1.H-R	Use of Information and Communication Technology – Personnel Regulation
E.1.H-EX1	Use of Information and Communication Technology – Employee Agreement Exhibit
E.1.I	Employee Attendance
E.1.I-R	Employee Attendance Regulation
E.1.J	Anniversary Date – Support Staff
E.1.K	Lay-off – Support Staff
E.1.K-R	Lay-off – Support Staff Regulation
E.1.L	Hours of Work – Support Staff
E.1.L-R	Hours of Work – Support Staff Regulation
E.1.M	Overtime – Support Staff
E.1.M-R	Overtime – Support Staff Regulation
E.1.N	Lunch Periods – School Support Staff

Records and Acknowledgement

E.1.O	Personnel Files
E.1.O-R	Personnel Files Regulation
E.1.O-EX1	Personnel Files – Access to Personnel Files Exhibit
E.1.P	Awards Program – Employees
E.1.P-R	Awards Program – Employees Regulation

Resignation and Termination

E.1.Q	Resignation – Support Staff
E.1.Q-R	Resignation – Support Staff Regulation
E.1.R	Termination of Employment – Support Staff
E.1.R-R	Termination of Employment – Support Staff Regulation

E.2 COMPENSATION

E.2.A	Language Fluency Allowance
E.2.A-R	Language Fluency Allowance Regulation
E.2.A-EX1	Application for Language Fluency Allowance Exhibit
E.2.B	Workers Compensation
E.2.B-R	Workers Compensation Regulation
E.2.C	Travel Allowance – Non-Teaching Employees
E.2.C-R	Travel Allowance – Non-Teaching Employees Regulation
E.2.D	Travel Time – Support Staff
E.2.D-R	Travel Time – Support Staff Regulation
E.2.E	Remoteness Allowance – Non-Teaching Employees
E.2.E-R	Remoteness Allowance – Non-Teaching Employees Regulation
E.2.F	Relocation Expenses – Support Staff
E.2.G	Employee Pension, Benefits and Liaison Committees – Support Staff
E.2.H	General Holidays – Support Staff
E.2.H-R	General Holidays – Support Staff Regulation
E.2.I	Housing Allowance – Teaching Staff
E.2.I-R	Housing Allowance – Teaching Staff Regulation
E.2.I-EX1	Housing Allowance – Teaching Staff, Eligibility Claim Form Exhibit
E.2.J	Accommodation for Teachers
E.2.J-R	Accommodation for Teachers Regulation
E.2.K	Personal Belongings on Division Property

E.3 LEAVES

E.3.A	Maternity Leave – Support Staff
E.3.A-R	Maternity Leave – Support Staff Regulation
E.3.B	Parental/Adoption Leave
E.3.B-R	Parental/Adoption Leave Regulation
E.3.C	Co-Curricular Leave
E.3.C-R	Co-Curricular Leave Regulation
E.3.C–EX1	Co-Curricular Leave, Qualifying Activities Exhibit
E.3.C-EX2	Co-Curricular Leave, Activities Report Exhibit
E.3.D	Leave of Absence for Political Reasons
E.3.D–R	Leave of Absence for Political Reasons Regulation
E.3.E	Religious Leave – Support Staff
E.3.E-R	Religious Leave – Support Staff Regulation
E.3.F	Court Leave
E.3.F-R	Court Leave Regulation
E.3.G	Medical/Dental Appointments
E.3.G-R	Medical/Dental Appointments Regulation
E.3.H	Sabbatical Leave - Support Staff
E.3.H-R	Sabbatical Leave - Support Staff Regulation
E.3.I	Compassionate Care Leave – Support Staff
E.3.I-R	Compassionate Care Leave – Support Staff Regulation
E.3.1-EXI	Compassionate Care Leave – Support Staff Exhibit
E.3.IA	Bereavement Leave – Support Staff
E.3.IA-R	Bereavement Leave – Support Staff Regulation
E.3.IA-EX1	Bereavement Leave – Support Staff Exhibit
E.3.J	Personal Day – Support Staff
E.3.J-R	Personal Day – Support Staff Regulation
E.3.K	Leave of Absence – Support Staff
E.3.K-R	Leave of Absence – Support Staff Regulation
E.3.L	Vacation – Support Staff
E.3.L-R	Vacation – Support Staff Regulation
E.3.M	Sick Leave – Support Staff
E.3.M-R	Sick Leave – Support Staff Regulation
E.3.N	Special Leave – Teaching Staff
E.3.N-R	Special Leave – Teaching Staff Regulation
E.3.N-EX1	Special Leave – Teaching Staff, Application Form Exhibit

E.4 SUPERVISION AND EVALUATION

E.4.A	Supervision and Evaluation
E.4.A-R	Supervision and Evaluation Regulation
E.4.B	Evaluation of Non-Teaching Employees
E.4.B-R	Evaluation of Non-Teaching Employees Regulation
E.4.C	Merit Increases – Non-Teaching Staff
E.4.C-R	Merit Increases – Non-Teaching Staff Regulation
E.4.D	Professional Development for Teachers
E.4.D	Course Fees
E.4.D	Course Fees – Regulation
E.4.D	Course Fees – Exhibit

E.5 RESPECTFUL WORKPLACES

E.5.A	Respectful Workplaces
E.5.B	Grievances – Support Staff
E.5.B-R	Grievances – Support Staff Regulation
E.5.B-EX1	Grievances – Support Staff, Grievance Form
E.5.C	Workplace Harassment and Discrimination Prevention, Investigation and Resolution
E.5.C-R	Workplace Harassment and Discrimination Prevention Regulation
E.5.C-EX1	Workplace Harassment and Discrimination Prevention Complaint Exhibit
E.5.D	Progressive Discipline – Support Staff
E.5.D-R	Progressive Discipline – Support Staff Regulation
E.5.E	Employee Health and Safety - Alcohol and Drug Free Workplaces
E.5.E-R	Employee Health and Safety - Alcohol and Drug Free Workplaces Regulation

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Section E - Personnel